Effective Date: 25 July 2026

The Colombo Medical School Alumni Association Australia (CoMSAA) is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, become a member, make a donation, register for events or otherwise interact with us.

By using our website, you agree to the practices described in this Privacy Policy.

The Colombo Medical School Alumni Association Australia (CoMSAA) is a not-for-profit organisation dedicated to fostering lifelong connections among graduates of the Faculty of Medicine, University of Colombo.

Our website provides information about our association, membership, events, projects, fundraising initiatives and alumni activities.

We may collect personal information including:

• Your name
• Postal address
• Email address
• Telephone number
• Graduation year and Faculty information
• Membership details
• Event registrations
• Donation information
• Volunteer interests
• Communication preferences
• Any other information you choose to provide through our website or when contacting us

We may also collect non-personal information such as:

• Browser type
• Device information
• IP address
• Pages visited
• Website usage statistics

This information helps us improve our website and member experience.

We use your personal information to:

• Process membership applications and renewals
• Manage our alumni database
• Communicate with members and supporters
• Send newsletters and event invitations
• Process donations
• Respond to enquiries
• Organise alumni events and programmes
• Support scholarships and community initiatives
• Improve our website and services
• Meet legal and regulatory obligations

We will only use your information for purposes related to the activities of CoMSAA unless otherwise required by law.

If you subscribe to our mailing list or become a member, we may send you information about:

• Alumni news
• Upcoming events
• Professional development opportunities
• Fundraising initiatives
• Membership updates
• Association announcements

You may unsubscribe from our communications at any time using the unsubscribe link in our emails or by contacting us directly.

If you make a donation or pay membership fees online, your payment will be processed through a secure third-party payment provider.

CoMSAA does not store or have access to your full credit card or payment details.

We respect your privacy.

We do not sell, rent or trade your personal information.

Your information may be shared only when necessary with trusted service providers who assist us with:

• Website hosting
• Email communications
• Payment processing
• Event management
• Membership administration

These providers are required to protect your information and use it only for the services they provide on our behalf.

We may also disclose information where required by law.

We take reasonable steps to protect your personal information from:

• Unauthorised access
• Loss
• Misuse
• Disclosure
• Alteration
• Destruction

While we strive to protect your information, no method of electronic transmission or online storage is completely secure.

Our website may use cookies to improve your browsing experience.

Cookies help us understand how visitors use our website and allow certain features to function correctly.

You can choose to disable cookies through your web browser, although some website features may not function as intended.

Our website may contain links to external websites.

CoMSAA is not responsible for the privacy practices or content of third-party websites. We encourage you to review their privacy policies before providing personal information.

You may request access to the personal information we hold about you.

If your details have changed or you believe any information we hold is inaccurate, please contact us so we can update our records.

In accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles, you have the right to:

• Request access to your personal information
• Request corrections to inaccurate information
• Withdraw consent for certain communications
• Lodge a complaint regarding the handling of your personal information

We will respond to privacy enquiries within a reasonable timeframe.

We may update this Privacy Policy from time to time to reflect changes to our services or legal obligations.

The latest version will always be published on this website with the effective date.

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us.

Colombo Medical School Alumni Association Australia (CoMSAA)

Email:info@comsaaaustralia.org

Postal Address: Melbourne, Australia

Website:www.comsaaaustralia.org